Elections¶

Electing a Chair¶

The TAC is responsible for ... electing annually a chairperson to preside over meetings, set the agenda for meetings, ensure meeting minutes are taken and who will also serve on the Governing Board as the TAC’s representative (the “TAC Representative”).

The TAC voting members (as defined by the charter) will elect a chair on a yearly basis. Only TAC voting members are eligible to run for the TAC chair seat. Electing a chair will be completed through the voting process outlined below. If the TAC chair must leave their position during their term or is otherwise unable to fulfill their duties, they should submit a resignation and allow the TAC to fill the vacancy using the process outlined below.

Electing a Vice Chair¶

The TAC voting members (as defined by the charter) will elect a vice chair on a yearly basis. Only TAC voting members are eligible to run for the TAC vice chair seat. Electing a vice chair will be held in conjunction with the chair election using the voting process outlined below. The person with the second highest number of votes will serve as the vice chair. If the TAC vice chair must leave their position during their term or is otherwise unable to fulfill their duties, they should submit a resignation and allow the TAC to fill the vacancy using the process outlined below.

Electing "At Large" Representatives¶

Implied from the OWF Charter

The TAC is responsible for ... appointing up to two "at large" representatives to the TAC.

The TAC voting members (as defined by the charter) can appoint up to two "at large" representatives to the TAC. The election process for "at large" representatives will occur on a yearly basis. Members of the community can nominate themselves for the position. Alternatively, a TAC voting member can nominate a member of the community; however, the nominee must actively affirm their candidacy. Electing "at large" representatives will be completed through the voting process outlined below. If the "at large" representative must leave their position during their term or is otherwise unable to fulfill their duties, they should submit a resignation. "At large" vacancies will be handled using the process outlined below.

Voting Process¶

Voting Tool¶

Voting occurs by a time-limited Helios Voting ballot.

Voting Schedule¶

The following is the default timeline for voting. The times can be adjusted to avoid weekends and holidays, but it is essential that the final schedule be published in advance and adhered to.

Call for nominations: Noon PT, E-16 days
End of call for nominations: Noon PT, E-9 days
A ballot will be distributed on: E-7 days
The election will be completed on: Noon PT, E-day and election results are announced

Nominations

Nominees should outline their qualifications and provide a statement explaining why they would be a good choice for the seat.

Vacancies¶

TAC Chair Vacancy¶

Should the TAC Chair seat become vacant, the vacancy will be filled by the vice chair who will serve the remainder of the original term.

TAC Vice Chair Vacancy¶

Should the TAC Vice Chair seat become vacant, the vacancy will be filled by using the voting process outlined above and the replacement will serve the remainder of the original term.

TAC "At Large" Representative Vacancy¶

Should a TAC "at large" representative seat become vacant, the vacancy will be filled at the next indicative election, by electing a person for a full new term, not by serving out the vacant term.

Why?

A TAC "at large" vacancy is not filled immediately because the charter does not specify a lower limit for TAC "at large" representatives; it only specifies an upper limit.

Should a TAC premier sponsor representative seat become vacant, the premier sponsor will immediately appoint a new representative.

TAC Project Representative Vacancy¶

Should a TAC Project representative seat become vacant, the technical oversight body (e.g., a technical steering committee) for the TAC project will immediately appoint a new representative.