A task force is a group that is focused on a task with limited scope and fixed time to complete. Unlike a (special interest group](./special-interest-group-process.md), a task force will have a specific set of deliverables or work products that it will create and be limited in time to completion. A task force can be created by anyone in the OpenWallet Foundation community and must be proposed to and approved by the TAC.
Propose a Task Force¶
To propose a task force, create an issue in the TAC GitHub repository. The issue should be named "Task Force Proposal: \<name of task force>". The issue should include the following information:
- Introduction/background material
- Objectives of the task force
- List of deliverables or work products
- Time to complete (no more than 6 months)
- Initial participant list
The TAC will review the task force proposal first by providing comments in the issue and secondly by bringing the task force proposal to a discussion and vote in a TAC meeting.
The decision of the vote will be documented in the issue. If the task force is approved, a discussion channel in Discord will be created. In addition, we will work with the OpenWallet Foundation operations team to schedule a meeting on the OpenWallet Foundation calendar. If necessary, a GitHub repository and/or mailing list will also be created at the request of the task force leader(s).
Task Force Procedures¶
The task force can decide on the mechanism for creating the deliverables. Meeting minutes and a log of decisions that have been made should be kept for ensuring continuity of the task force. The task force should update the issue to reflect where the meeting notes and log of decisions is kept or use the issue directly to capture this information.
Reporting on Task Force Completion of Deliverables¶
Upon completion of the task force's deliverables, the task force should arrange a time with the TAC chair to present the deliverables at a TAC meeting. This can be accomplished by sending an email to the TAC mailing list at firstname.lastname@example.org.
Requesting an Extension on Completion Date¶
If the task force is not able to complete the deliverables by the specified completion date, then the leader of the task force should arrange a time with the TAC chair to discuss the extension at a TAC meeting. This discussion should include information on the current status, the delays, and the expected updates to the schedule. This can be accomplished by sending an email to the TAC mailing list at email@example.com.